NYN
NY Notary Hub

Remote Online Notarization in New York (RON)

New York permanently authorized remote online notarization (RON) in 2023. A RON notary can notarize your documents via live video call - no in-person meeting required.

NY RON is permanent law

As of January 31, 2023, RON is permanent in New York under Executive Law §135-c and 19 NYCRR Part 182. NY notaries may offer RON services using approved platforms.

How NY RON Works - Step by Step

1

Connect with a RON notary

Find a NY-commissioned notary who is approved to perform RON. Schedule an appointment or use an on-demand RON platform.

2

Verify your identity

Unless the notary personally knows you: show the front and back of your government-issued ID on camera, pass a credential analysis that confirms the ID is genuine, and pass third-party identity proofing (19 NYCRR 182.5).

3

Join the video session

Connect with the notary via live two-way audio-visual communication. The notary must be physically in New York during the session. You can be anywhere, but signers outside the United States may only use RON for records tied to a U.S. matter, property or transaction.

4

Sign the document electronically

Apply your electronic signature to the document in real time during the video session. The notary witnesses your signature electronically.

5

Notary applies electronic seal

The notary applies their electronic signature to the document (a seal image is optional under Executive Law §135-c). The completed document is tamper-evident and legally valid.

6

Session recorded and stored

The entire video session is recorded and must be retained by the notary or platform for at least 10 years. This recording is the legal record of the notarization.

RON vs In-Person Notarization

FactorRemote Online (RON)In-Person
Max fee per actUp to $25$2
Signer locationAnywhere (U.S.-connected records if abroad)Must be present with notary
Notary locationMust be in New YorkAnywhere in New York State
Identity verificationID on camera + credential analysis + identity proofingPhoto ID presented in person
Document formatElectronic onlyPhysical or electronic
Session recordingRequired (10-year retention)Not required
Turnaround timeOften same day or on-demandDepends on scheduling

Documents That CAN and CANNOT Use RON

Generally Accepted for RON

  • Affidavits and sworn statements
  • Power of attorney documents
  • Real estate documents (most)
  • Business contracts and agreements
  • Loan documents (lender permitting)
  • Automotive title transfers
  • Acknowledgments and jurats

Excluded or Restricted

  • -Wills (generally excluded)
  • -Health care proxies (limited exceptions)
  • -Living wills (verify with attorney)
  • -Documents the receiving office will only accept with a wet-ink signature
  • -Documents rejected by receiving party

Always confirm the receiving party (bank, court, county clerk) will accept a RON-notarized document before proceeding. Acceptance is not universal.

Find a NY RON Notary

Find RON-Enabled Notaries

Use our directory to find NY notaries who offer remote online notarization services.

Find a RON Notary

Frequently Asked Questions

Yes. New York enacted permanent RON legislation effective January 31, 2023. Prior to that, RON was authorized under an emergency executive order. NY notaries can now perform RON permanently with proper platform approval.
The statutory maximum fee for a remote online notarization in New York is $25 per notarial act - significantly higher than the $2 fee for in-person notarizations. This covers the technology and platform costs.
The notary must be commissioned in NY, must use a DOS-compliant RON platform, must register with the Secretary of State ($60), verify the signer's identity through credential analysis and third-party identity proofing, and must record the session.
The notary must be physically in New York at the time of the notarization. The signer can be anywhere, but if they are outside the United States the record must relate to a U.S. matter, U.S. property or a transaction substantially connected with the U.S.
Some documents are excluded from RON in NY including wills, living wills, health care proxies (unless specific conditions are met), and any document the receiving party will not accept electronically. Always verify with the receiving party before using RON for important documents.
Unless the notary personally knows the signer, NY rules require the signer's ID to be shown on camera, a credential analysis confirming the ID is genuine, and identity proofing by a third-party provider (19 NYCRR 182.5).